Document Scanner Buying Guide - Choose the Best Scanner

Author:Jake | TIME:December 28,2017

Though most office tasks are done in the digital way, there are still a lot of occasions when paper document are needed. Sometimes paper files are more convenient than digital editions, and you can’t deny that it is more comfortable to read contents in paper than on the electronic screen. While most digital content can be printed by a printer, there are still some document files require scanning. Therefore, a good document scanner is necessary.


Choosing the right document scanner can be a little tricky. It may not as simple as you think, but having a good understanding of document scanners can make the purchasing task a lot easier. And to help you out, we’ve assembled some key factors while choosing the best document scanner.


Scanning Material

First of all, ask yourself what you need to scan the most and how often. Bearing this in mind will help you know what features you expect for the document scanner. As a matter of fact, there are two most common things you may want to scan: documents and photos. Yet you may also want to scan other stuffs such as business cards, magazines, catalogs, brochures, flyers and books.


Colored or Black-and-white

If your purpose is to scan words without pictures and just need it to be black-and-white, a common document scanner can do. But if you want to scan photos or documents with colored images, then you may need to choose a colored model.



Most modern document scanners can offer more than 600 pixel-per-inch resolution, which outperforms the ordinary requirement for quality scanned files. Normally 200ppi is good enough while 300ppi can offer better result. But if you have a higher demand of resolution for photos, stamps or something like that, a scanner with no less than 4,800ppi is suggested.



A flatbed is a must if you want to scan photos, material that are easily damaged, or 3D objects. Though photos and stamps can go through a sheet feeder, there is a chance that they get damaged. In this case, a sheet-fed scanner that comes with a plastic carrier can protect the original material. Yet using the plastic carrier could degrade the scanning quality.



If you have the need to scan duplex documents (printed on both sides) on a regular basis, then a duplexing scanner, duplexing ADF, or a scanner with a driver that includes a manual duplex feature should be your first choice.

Built-in Programs

If you expect for more features from the document scanner, for example, optical character recognition (OCR), text indexing or photo editing, you should check if that scanner comes with such software programs.



5 Best Document Scanners for Various Needs


1.jpgEpson Perfection V600 Color Photo, Image, Film, Negative & Document Scanner

· Create extraordinary enlargements from film — 6400 x 9600 dpi for enlargements up to 17" x 22"

· Scan slides, negatives and medium-format panoramic film — built-in Transparency Unit

· Remove the appearance of tears and creases from damaged photos — DIGITAL ICE for Prints

· Remove the appearance of dust and scratches from film — DIGITAL ICE for Film

· Minimum System Requirements:Windows® 8, 8.1,Windows 7,Windows Vista®,Windows,Windows XP Professional x64 Edition,Mac OS® X 10.6.x, 10.7.x, 10.8.x, 10.10.x




Fujitsu ScanSnap S1300i Compact Color Duplex Document Scanner


· Organize your paperwork in a breeze - create searchable, multi-page PDFs with the click of a button.

· Double sided color scanning with 10 page automatic document feeder (ADF). Scan receipts, business cards, ID cards, extra long pages, and more

· Intelligent scan correction performs a quick quality check on your scans - features include auto color detection, auto rotation for upside down documents, and blank page removal

· Easy to use software with color, grayscale, and monochrome scan speeds of up to 12 double-sided pages per minute

· Scan your documents directly into the cloud to access them from anywhere - compatible with Dropbox, Google Drive, Evernote, and more




Fujitsu ScanSnap iX500 Color Duplex Scanner

3.jpg· Quickly declutter your workspace – create searchable, mult-page PDFs with the click of a button

· Double-sided scanning with advanced paper feeding system – insert up to 50 sheets of paper on automatic document feed (ADF)

· Intelligent scan correction performs a quick quality check on your scans - features include auto color detection, auto rotation for upside down documents, and blank page removal

· Easy to use software with color, grayscale, and monochrome scan speeds of up to 25 double-sided pages per minute

· Scan your documents directly into integrated cloud services (Dropbox, Google Drive, Evernote, and more) to access your files from anywhere

· Compatible with iOS and Windows devices – scan via USB cord or wifi to laptop, tablet, and smartphone devices




Brother ImageCenter ADS-2000e High Speed Desktop Document Scanner

4.jpg· Ability to scan documents larger than ADF capacity, using Continuous Scan Mode

· Includes advanced scanning features such as desk support, blank page removal, auto image rotation, and background removal

· Various "scan-to" options, including: File, Image, OCR, Scan to Print, USB Flash Drive and scanning to Android phone or tablet

· Bundled with a valuable suite of scanning software, including desktop document and business card management programs

· Nuance PDF Converter Professional 8 - bonus software (MSRP $99.99), Operating System Compatibility :Windows XP, Windows Vista, Windows 7, Windows 8, Windows 8.1, Mac OS X v10.6.8 - v10.9.x, Linux




5.jpgVisioneer Patriot D40 Document Scanner

· U.S. Government Trade Compliant

· Scans 60 pages per minute in simplex and 120 images per minute in duplex*

· 80 page ADF capacity

· Convert documents into searchable PDF files with OneTouch

· Set up 9 OneTouch custom “scan-to” destinations



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